Event and Sponsorship Services
BRING YOUR VISION TO LIFE
Event Management
Whether you’re after full end-to-end event management or just need a hand with specific elements, I’m here to bring your vision to life with my expertise.
From woah to go, every aspect is tailored to your needs and designed to deliver an unforgettable experience.
Not sure where to start?
Let’s bust out a strategy call session to combine your vision with my expertise and create a plan forward. Together, we can design an event that not only meets your goals but helps you and your business grow, too.
Because every great event starts with a solid plan—and a little bit of magic along the way!
From concept to clean-up
Virtually There has your event covered!
Conferences
1–2 days | Up to 400 people
Planning a conference is a big job, but you don’t have to do it alone. Virtually There offers end-to-end event management or can step in to support specific areas where you need an extra hand.
From concept to execution, I handle venue sourcing, speaker coordination, sponsorship acquisition, marketing, registrations, and on-the-day logistics—ensuring your event runs smoothly and achieves its goals. If you only need help with certain aspects, I can tailor my services to fit your needs, whether it’s managing sponsorships, coordinating vendors, or running the event on the day.
With a focus on seamless delivery and a great attendee experience, I take the stress out of conference planning so you can stay focused on your business. Let’s create an event that connects, engages, and delivers real value, whilst remaining tailored to your spec.
Retreats
Team Retreats | Workshops | Corporate Getaways
When was the last time your team had real downtime together? A well-planned retreat can strengthen connections, spark fresh ideas, and boost team morale.
Whether you’re looking for a one-day workshop, a multi-day retreat, or a company getaway, I can manage the details—venue sourcing, catering, activities, facilitation, and logistics—so you can focus on what matters most: your people.
Want to bring your team to Martinborough? We have everything you need right here—stunning scenery, top-notch venues, great food and wine, and the perfect setting for a productive yet relaxing escape.
Prefer a city-based retreat? I can plan a seamless experience in your location, making it easy for your team to step away from the daily grind without the travel.
Let’s design a retreat that balances work and wellbeing, leaving your team refreshed, inspired, and ready to take on new challenges.
Celebrations
Parties | Milestone Events | Weddings
So, you’re throwing a party but feeling overwhelmed by the details—let me help! Whether it's a birthday bash, anniversary, wedding, or corporate celebration, I’ll handle the planning, logistics, and on-the-day coordination so you can focus on enjoying the moment.
From venue selection and catering to entertainment and décor, I’ll tailor every detail to fit your vision. Whether you want an intimate gathering in Martinborough, a stylish city event, or a grand countryside celebration, I’ll make it seamless and stress-free.
Let’s create a memorable event where all you need to do is celebrate!
CATERING
LOGISTICS
SPONSORSHIP
VENUE HIRE
PROMOTION
COLLATERAL
Create a succesful event before it even opens!
Sponsorship Management
Sponsorship isn’t just about dollars—it’s about building strong relationships, creating meaningful conversations, and delivering mutual value.
The right sponsors strengthen your event, boost credibility, and enhance the experience for all involved.
I help you craft compelling proposals, connect you with ideal partners, and secure support that drives long-term success.
Oh and along the way have a tendancy to ensure your event becomes cost effective, because the dollars do count.
Not sure where to begin your Event Planning? !
I have an event planning session to suit you!
Plan Your Own Event
Event Planning Workshop
For people who want to run their own event – with expert help to get started.
We’ll spend 2 hours together mapping out your event from start to finish.
You’ll leave with a clear plan, checklists, templates, and tools to manage your event confidently. Whether it's a one-off or part of a bigger calendar.
2-hour interactive planning call (online or in person*)
Includes templates and a tailored event summary
Ideal if you’re managing the event yourself
$895 + GST
Mapping out your Event
so you can run it inhouse
* travel costs apply for in-person sessions
Let's Get Your Event Off the Ground!
Event Plannng Strategy Session
For people who want help planning an event – and might want to hire me to manage it.
Not sure where to begin? In this 1-hour strategy call, we’ll turn your idea into a clear, actionable plan. We’ll cover timelines, budget, templates, and what support might be useful. If you decide to hire me, the cost of this session is deducted from your event package.
60-minute online session
Includes a basic strategy, timeline & tools
Cost is credited back if you hire me
$595 + GST
Turn your idea in a plan with expert guidance
Should You Even Run an Event?
Business Growth via Events Session
For business owners curious about using events to grow visibility and revenue.
In this strategy session, we’ll explore how events could help your business. I’ll walk you through different event types and how they align with your goals. You’ll leave with ideas, a step-by-step action plan, and a strategy to grow through events.
60-minute online call
Includes action plan and report
No event idea needed to start
$595 + GST
Expolore if events are the righ move for your Business
Step by step
Conference management steps brokendown
Frequently Asked Questions
How does it for us, with you working remotely from Martinborough?
In short? Smoothly.
You don’t need me at your desk — you need someone who can bring all the event pieces together. Venues, speakers, hotels, catering, run sheets, tech, comms… none of those are tied to an office chair.
I’m the 🟢 dot 🟢 that connects them all.
From my home base in Martinborough, I manage events all over Aotearoa — from big conferences to intimate retreats. Most of the planning is done remotely, but I still hit the road for key meetings, venue checks, and of course, to deliver your event onsite.
It’s contract-based, clear, and works beautifully via phone, email, video calls, and sharp systems.
💥 Remote doesn’t mean disconnected.
🎯 It means focused, efficient, and always in the loop — right through to event day.
Got more pātai? Flick through an enquiry form ; I’m always keen for a kōrero.
How can Virtually There help me with my event planning?
Turn your event planning headaches into seamless success stories with Virtually There!
If you’ve ever dabbled in event management, you know it takes a lot of work to bring a great event to life. From finding the perfect venue, budget, logistics, sponsors, catering, and AV – the list goes on! If you don’t know where to start, get in touch.
At Virtually There, I take the stress out of event planning by handling all these details for you, ensuring a smooth and successful event.
Whether you need help with a large-scale conference or a smaller workshop, company gathering, my our expertise can make your event unforgettable.
How does it for us, with you working remotely from Martinborough?
In short? Smoothly.
ou get the best of both worlds.
Remote event management means you get expert planning, logistics, and sponsorship support, without needing someone in-house with employee salary or expenses. From my home office in Martinborough, I take care of all the pre-event details: booking venues, managing suppliers, coordinating logistics, wrangling run sheets, and keeping everyone on track.
Most of the mahi happens remotely via phone, email, video calls, and great systems, but I don’t stay glued to my desk. I still travel for key meetings, venue recces (site visits), and I’m onsite to deliver your event in person, ensuring everything runs just as planned.
Should you want to meet ahead of time, we can absolutely make it happen.
💥 Remote doesn’t mean removed.
🎯 It means you get flexibility, focus, and hands-on support where it counts most.
Got more pātai? Flick through the enquiry form ; I’m always keen for a good kōrero.
What is the process to get an Event vision underway?
Bringing your event vision to life starts with a conversation. Here’s how we make it happen:
1️⃣ Discovery & Strategy Session – We start with a call or meeting to discuss your event goals, audience, budget, and key requirements. This is where we uncover your vision and explore creative possibilities.
2️⃣ Event Roadmap – Based on our discussion, I provide a tailored event strategy, outlining key steps, timelines, logistics, and any sponsorship opportunities if needed.
3️⃣ Planning & Coordination – Once you're happy with the plan, I get to work managing bookings, logistics, vendors, and all the behind-the-scenes details to bring your event to life.
4️⃣ Execution & On-Site Support – On event day, I’m there in person, ensuring everything runs smoothly and just as planned.
5️⃣ Debrief & Next Steps – After the event, we review what worked well and any insights for future events.
Whether you need full event management or support with specific parts of your event, we’ll create a plan that fits your needs. Let’s start the conversation!
What makes Virtually There different from other event management services?
At Virtually There, we combine two decades of experience with a passion for creating memorable events.
Our personalised approach ensures that every detail, from venue selection to guest list management, is meticulously handled. We specialise in both virtual and in-person events, offering innovative solutions tailored to your needs.
Our commitment to sustainability and seamless execution sets us apart, guaranteeing a unique and unforgettable experience for your attendees.
How does Virtually There ensure a smooth event planning process?
Virtually There ensures a smooth event planning process by using a comprehensive, step-by-step approach.
I start with an in-depth consultation to understand your vision and goals. From there, I handle everything from venue research and vendor coordination to theming and guest management.
Our templates, run sheets and processes keep you updated at every stage, I am here always ready to address any challenges that arise.
With Virtually There, you can relax knowing your event is in capable hands.
A Conference feels to big for our needs - Can you help with alternatives?
Absolutely! If a full-scale conference feels overwhelming or beyond your budget, Virtually There can help you explore alternative event formats that still achieve your goals while being more manageable.
Here are some great alternatives:
✅ Workshops & Masterclasses – Host a focused, high-value session for a smaller, engaged audience.
✅ Virtual or Hybrid Events – Reduce costs and logistics by making your event online or a mix of in-person and virtual attendees.
✅ Networking & Industry Panels – Create an interactive, discussion-driven event with key speakers and audience participation.
✅ Roundtables or Think Tanks – Gather industry experts and key stakeholders for intimate, solution-driven conversations.
✅ Mini-Summits – A condensed version of a conference, featuring fewer speakers but high-impact content.
We’ll help you find the right format that fits your budget, audience, and business goals while keeping your event engaging and professional. Let’s chat!
TANIA DEJONGE
Award winning Event and Sponsorship Manager.
At Virtually There, I help create unforgettable events throughout New Zealand that captivate, connect, and inspire. With 20+ years of experience, I’ll bring your vision to life—seamlessly and with a touch of Kiwi magic!
NEWSLETTER
What's hot, news, tips, and how to keep your sanity when preparing for an event - it is all in my bi-monthly newsletter.