Event Management Services
26+ years of event experience. Strategy, logistics, sponsorship, and delivery across Aotearoa & UK.
Event Management
Whether you need full event management, a plan to run it yourself, or simply a clearer starting point - you're in the right place.
Virtually There Events works with associations, membership bodies, purpose-led businesses, and NFPs to deliver conferences, forums, workshops, and retreats that connect the right people and create real value.
Not sure where to start? Book an Event Clarity Session and let's work it out together.
Your event, expertly managed.
From first idea to final wrap-up
Conferences
1–2 days | Up to 400 people
Planning a conference is a big job, but you don’t have to do it alone. Virtually There offers end-to-end event management or can step in to support specific areas where you need an extra hand.
From concept to execution, I handle venue sourcing, speaker coordination, sponsorship acquisition, marketing, registrations, and on-the-day logistics—ensuring your event runs smoothly and achieves its goals. If you only need help with certain aspects, I can tailor my services to fit your needs, whether it’s managing sponsorships, coordinating vendors, or running the event on the day.
With a focus on seamless delivery and a great attendee experience, I take the stress out of conference planning so you can stay focused on your business. Let’s create an event that connects, engages, and delivers real value, whilst remaining tailored to your spec.
Retreats
Team Retreats | Workshops | Corporate Getaways
When was the last time your team had real downtime together? A well-planned retreat can strengthen connections, spark fresh ideas, and boost team morale.
Whether you’re looking for a one-day workshop, a multi-day retreat, or a company getaway, I can manage the details—venue sourcing, catering, activities, facilitation, and logistics—so you can focus on what matters most: your people.
Want to bring your team to Martinborough? We have everything you need right here—stunning scenery, top-notch venues, great food and wine, and the perfect setting for a productive yet relaxing escape.
Prefer a city-based retreat? I can plan a seamless experience in your location, making it easy for your team to step away from the daily grind without the travel.
Let’s design a retreat that balances work and wellbeing, leaving your team refreshed, inspired, and ready to take on new challenges.
Celebrations
Parties | Milestone Events | Weddings
So, you’re throwing a party but feeling overwhelmed by the details—let me help! Whether it's a birthday bash, anniversary, wedding, or corporate celebration, I’ll handle the planning, logistics, and on-the-day coordination so you can focus on enjoying the moment.
From venue selection and catering to entertainment and décor, I’ll tailor every detail to fit your vision. Whether you want an intimate gathering in Martinborough, a stylish city event, or a grand countryside celebration, I’ll make it seamless and stress-free.
Let’s create a memorable event where all you need to do is celebrate!
CATERING
LOGISTICS
SPONSORSHIP
VENUE HIRE
PROMOTION
COLLATERAL
Create a succesful event before it even opens!
Sponsorship Management
Sponsorship isn’t just about dollars!
It’s about building strong relationships, creating meaningful conversations, and delivering mutual value.
The right sponsors strengthen your event, boost credibility, and enhance the experience for all involved.
I help you craft compelling proposals, connect you with ideal partners, and secure support that drives long-term success.
Oh and along the way have a tendancy to ensure your event becomes cost effective, because the dollars do count in the end.
Event Clarity Session
Not sure where to start?
Let's work it out together.
For associations, membership bodies, purpose-led businesses, and NFPs, planning an event that matters and needing expert clarity before getting lost in the detail.
You have an event in mind but you’re not sure where to start, what to do first, next, or whether you’re on the right track. In this 75-minute online session, we’ll bring shape to your event idea and focus on what matters - from purpose and audience through to programme, sponsorship, and next steps (if they are needed).
You’ll leave with clearer direction, stronger priorities, and more confidence in how to move forward.
Whats included:
• 75-minute online strategy session
• Pre-session questionnaire so we hit the ground running
• Follow-up action plan with key recommendations
• Session fee credited if you go on to engage Virtually There Events for your event!
Clearer thinking.
Stronger events.
$595 + GST
Plan Your Own Event
Ready to run your event in-house? Let's map it out
For leaders, and organisations who want to plan and run their own event, with expert help to build a solid foundation before they go it alone.
You’re confident managing your own event but you want to make sure you’ve got the right plan, the right priorities, and nothing important missed. In this 2-hour working session, we’ll map your event from start to finish so you can take it away and run it with confidence.
Whats included:
• 2-hour online or in-person working session
• Full event map: timeline, priorities, logistics, and programme outline
• Tailored templates and checklists to take away
• Session fee credited if you engage Virtually There Events to manage your event
• Travel costs apply for in-person sessions outside Martinborough
Your event. Your team.
A plan that works.
$895 + GST
Let's Run Your Event Together
Conferences, forums, workshops, symposiums or retreats - fully managed
For organisations that want their event expertly managed from start to finish, without the stress of doing it themselves.
You know your event matters. You just don’t want to be the one juggling every detail, chasing every supplier, and holding it all together on the day. That’s where Virtually There Events comes in.
With 26+ years of experience across business events, I manage the whole thing: strategy, programme, logistics, sponsorship, supplier management, and on-the-day delivery. So you can focus on your people.
•Full event management from concept to close
•Programme design, speaker management, and run of show
•Sponsorship strategy and prospectus development
•Supplier sourcing, briefing, and coordination
•On-the-day management and delivery
•Post-event wrap-up and reporting
You bring the vision. I 'll take care of the rest.
bespoke
Pricing is project-based and depends on event size, complexity, and timeline.
Step by step
Conference management steps brokendown
Frequently Asked Questions
How can Virtually There help me with my event planning?
Turn your event planning headaches into seamless success stories with Virtually There!
If you’ve ever dabbled in event management, you know it takes a lot of work to bring a great event to life. From finding the perfect venue, budget, logistics, sponsors, catering, and AV – the list goes on! If you don’t know where to start, get in touch.
At Virtually There, I take the stress out of event planning by handling all these details for you, ensuring a smooth and successful event.
Whether you need help with a large-scale conference or a smaller workshop, company gathering, my our expertise can make your event unforgettable.
How does it work for us, with you working remotely?
In short? Smoothly.
You get the best of both worlds.
Remote event management means you get expert planning, logistics, and sponsorship support, without needing someone in-house with employee salary or expenses. From my home office in Martinborough, I take care of all the pre-event details: booking venues, managing suppliers, coordinating logistics, wrangling run sheets, and keeping everyone on track.
Most of the mahi happens remotely via phone, email, video calls, and great systems, but I don’t stay glued to my desk. I still travel for key meetings, venue recces (site visits), and I’m onsite to deliver your event in person, ensuring everything runs just as planned.
Should you want to meet ahead of time, we can absolutely make it happen.
💥 Remote doesn’t mean removed.
🎯 It means you get flexibility, focus, and hands-on support where it counts most.
Got more pātai? Flick through the enquiry form ; I’m always keen for a good kōrero.
What is the process to get an Event vision underway?
Bringing your event vision to life starts with a conversation. Here’s how we make it happen:
1️⃣ Discovery & Strategy Session – We start with a call or meeting to discuss your event goals, audience, budget, and key requirements. This is where we uncover your vision and explore creative possibilities.
2️⃣ Event Roadmap – Based on our discussion, I provide a tailored event strategy, outlining key steps, timelines, logistics, and any sponsorship opportunities if needed.
3️⃣ Planning & Coordination – Once you're happy with the plan, I get to work managing bookings, logistics, vendors, and all the behind-the-scenes details to bring your event to life.
4️⃣ Execution & On-Site Support – On event day, I’m there in person, ensuring everything runs smoothly and just as planned.
5️⃣ Debrief & Next Steps – After the event, we review what worked well and any insights for future events.
Whether you need full event management or support with specific parts of your event, we’ll create a plan that fits your needs. Let’s start the conversation!
What makes Virtually There different from other event management services?
At Virtually There, we combine two decades of experience with a passion for creating memorable events.
Our personalised approach ensures that every detail, from venue selection to guest list management, is meticulously handled. We specialise in both virtual and in-person events, offering innovative solutions tailored to your needs.
Our commitment to sustainability and seamless execution sets us apart, guaranteeing a unique and unforgettable experience for your attendees.
How does Virtually There ensure a smooth event planning process?
Virtually There ensures a smooth event planning process by using a comprehensive, step-by-step approach.
I start with an in-depth consultation to understand your vision and goals. From there, I handle everything from venue research and vendor coordination to theming and guest management.
Our templates, run sheets and processes keep you updated at every stage, I am here always ready to address any challenges that arise.
With Virtually There, you can relax knowing your event is in capable hands.
A Conference feels to big for our needs - Can you help with alternatives?
Absolutely! If a full-scale conference feels overwhelming or beyond your budget, Virtually There can help you explore alternative event formats that still achieve your goals while being more manageable.
Here are some great alternatives:
✅ Workshops & Masterclasses – Host a focused, high-value session for a smaller, engaged audience.
✅ Virtual or Hybrid Events – Reduce costs and logistics by making your event online or a mix of in-person and virtual attendees.
✅ Networking & Industry Panels – Create an interactive, discussion-driven event with key speakers and audience participation.
✅ Roundtables or Think Tanks – Gather industry experts and key stakeholders for intimate, solution-driven conversations.
✅ Mini-Summits – A condensed version of a conference, featuring fewer speakers but high-impact content.
We’ll help you find the right format that fits your budget, audience, and business goals while keeping your event engaging and professional. Let’s chat!
TANIA DEJONGE
Award-winning Event & Sponsorship Management.
We create impactful, revenue-smart events across Aotearoa that drive connection and momentum. Backed by 26+ years’ experience, we bring your vision to life smoothly, strategically, and with a little Kiwi sparkle.
