tania@virtuallythereoffice.co.nz | +64 27 641 1517

Event and Sponsorship Services

BRING YOUR VISION TO LIFE

Event Management

Whether you’re after full end-to-end event management or just need a hand with specific elements, I’m here to bring your vision to life with my expertise.

From woah to go, every aspect is tailored to your needs and designed to deliver an unforgettable experience.

Not sure where to start?

Let’s bust out a strategy session to combine your vision with my expertise and create a plan forward. Together, we can design an event that not only meets your goals but helps you and your business grow, too.

Because every great event starts with a solid plan—and a little bit of magic along the way!

From concept to clean-up
Virtually There has your event covered!

Conferences

What’s eating up your time and pulling you away from business as usual?

Let’s partner up to create seamless conferences, group seminars, networking events, gala dinners, speaking engagements, and more.

I’ll handle the event details, so you can stay focused on keeping things running smoothly.

End-to-end management
- or any part you need.


Retreats & Workshops

When was the last time your team had some real down-time together?

Let’s create team outings, company retreats, and workshops that give everyone a chance to recharge, connect, and grow.

I’ll handle all the details, so you can focus on strengthening your team and keeping your business humming. 

Effective team building
- made effortless.

Celebrations

So you’re throwing a party, but you’ve just realised the organising is a bit overwhelming - let me help!

Whether it’s a birthday bash, anniversary, or milestone celebration, I’ll take care of the planning and logistics, so you can relax and enjoy the fun.


From planning to party-time
- I've got you covered.

Frequently Asked Questions

How can Virtually There help me with my event planning?

Turn your event planning headaches into seamless success stories with Virtually There!

If you’ve ever dabbled in event management, you know it takes a lot of work to bring a great event to life. From finding the perfect venue, budget, logistics, sponsors, catering, and AV – the list goes on! If you don’t know where to start, get in touch.
At Virtually There, I take the stress out of event planning by handling all these details for you, ensuring a smooth and successful event.

Whether you need help with a large-scale conference or a smaller workshop, company gathering, my our expertise can make your event unforgettable.

How does remote event management work?

Remote event management gives you expert event planning, logistics, and sponsorship support without the need for an in-house team. From my remote office, I take care of all the pre-event work—coordinating logistics, securing bookings, managing sponsorship, and ensuring every detail is meticulously planned.

Some elements, like venue recce (site visits), are best done in person to ensure the space aligns perfectly with your vision. When it comes to event day, I’m there in person, overseeing everything to make sure it runs exactly as you envisioned. It’s your event, and my role is to ensure it unfolds seamlessly, just as planned.

Should you wish to meet in person before your event, we can discuss how this can happen.

This approach gives you the best of both worlds—efficiency, flexibility, and expert planning remotely, with hands-on event execution when it matters most.

What is the process to get an Event vision underway?

Bringing your event vision to life starts with a conversation. Here’s how we make it happen:

1️⃣ Discovery & Strategy Session – We start with a call or meeting to discuss your event goals, audience, budget, and key requirements. This is where we uncover your vision and explore creative possibilities.

2️⃣ Event Roadmap – Based on our discussion, I provide a tailored event strategy, outlining key steps, timelines, logistics, and any sponsorship opportunities if needed.

3️⃣ Planning & Coordination – Once you're happy with the plan, I get to work managing bookings, logistics, vendors, and all the behind-the-scenes details to bring your event to life.

4️⃣ Execution & On-Site Support – On event day, I’m there in person, ensuring everything runs smoothly and just as planned.

5️⃣ Debrief & Next Steps – After the event, we review what worked well and any insights for future events.

Whether you need full event management or support with specific parts of your event, we’ll create a plan that fits your needs. Let’s start the conversation!

What makes Virtually There different from other event management services?

At Virtually There, we combine two decades of experience with a passion for creating memorable events.

Our personalized approach ensures that every detail, from venue selection to guest list management, is meticulously handled. We specialize in both virtual and in-person events, offering innovative solutions tailored to your needs.

Our commitment to sustainability and seamless execution sets us apart, guaranteeing a unique and unforgettable experience for your attendees.

How does Virtually There ensure a smooth event planning process?

Virtually There ensures a smooth event planning process by using a comprehensive, step-by-step approach.

We start with an in-depth consultation to understand your vision and goals. From there, we handle everything from venue scouting and vendor coordination to theming and guest management.

Our project management tools keep you updated at every stage, and our experienced team is always ready to address any challenges that arise.

With Virtually There, you can relax knowing your event is in capable hands.

A Conference feels to big for our needs - Can you help with alternatives?

Absolutely! If a full-scale conference feels overwhelming or beyond your budget, Virtually There can help you explore alternative event formats that still achieve your goals while being more manageable.

Here are some great alternatives:

✅ Workshops & Masterclasses – Host a focused, high-value session for a smaller, engaged audience.
✅ Virtual or Hybrid Events – Reduce costs and logistics by making your event online or a mix of in-person and virtual attendees.
✅ Networking & Industry Panels – Create an interactive, discussion-driven event with key speakers and audience participation.
✅ Roundtables or Think Tanks – Gather industry experts and key stakeholders for intimate, solution-driven conversations.
✅ Mini-Summits – A condensed version of a conference, featuring fewer speakers but high-impact content.

We’ll help you find the right format that fits your budget, audience, and business goals while keeping your event engaging and professional. Let’s chat!nter your content...


Event Planning Workshop

Planning an event can feel overwhelming, but with the right tools and strategy, it becomes a seamless process. This interactive, hands-on workshop is designed to equip you with step-by-step checklists, proven strategies, and expert guidance to execute successful events with confidence.
Whether you're organising a one-off event or developing a recurring event calendar.

Mapping out your Event
for you to manage inhouse


Event Planning
Strategy Session

Transform your event vision into a clear, actionable plan with a personalized strategy session. Whether you're planning a small gathering or a large-scale event, this session will streamline the process and set you up for success.

  • Create an efficient timeline & budget

  • Introduce templates & processes

Transform your Event
Vision into a Plan!.

*The cost of this session will be deducted from your total when you sign up to work with Virtually There.

Business Growth via Events Session

In this personalised strategy session, we’ll explore how events can drive business growth, brand visibility, and revenue. 

  • Identify the most effective event types for your goals

  • Develop revenue-boosting strategies

  • Create a step-by-step action plan

  • Receive a full report

Grow your Business
by holding an Event 

Have questions? Want to learn more?

BOOK A 15 MINUTE NO OBLIGATION DISCOVERY CALL TODAY