Event Logbook...

Turn your event planning headaches into seamless success stories with Virtually There!

If you’ve ever dabbled in event management, you know it takes a lot of work to bring a great event to life. From finding the perfect venue, budget, logistics, sponsors, catering, and AV – the list goes on! If you don’t know where to start, get in touch.
At Virtually There, I take the stress out of event planning by handling all these details for you, ensuring a smooth and successful event.

Whether you need help with a large-scale conference or a smaller workshop, company gathering, my our expertise can make your event unforgettable.

Remote event management gives you expert event planning, logistics, and sponsorship support without the need for an in-house team. From my remote office, I take care of all the pre-event work—coordinating logistics, securing bookings, managing sponsorship, and ensuring every detail is meticulously planned.

Some elements, like venue recce (site visits), are best done in person to ensure the space aligns perfectly with your vision. When it comes to event day, I’m there in person, overseeing everything to make sure it runs exactly as you envisioned. It’s your event, and my role is to ensure it unfolds seamlessly, just as planned.

Should you wish to meet in person before your event, we can discuss how this can happen.

This approach gives you the best of both worlds—efficiency, flexibility, and expert planning remotely, with hands-on event execution when it matters most.

Bringing your event vision to life starts with a conversation. Here’s how we make it happen:

1️⃣ Discovery & Strategy Session – We start with a call or meeting to discuss your event goals, audience, budget, and key requirements. This is where we uncover your vision and explore creative possibilities.

2️⃣ Event Roadmap – Based on our discussion, I provide a tailored event strategy, outlining key steps, timelines, logistics, and any sponsorship opportunities if needed.

3️⃣ Planning & Coordination – Once you're happy with the plan, I get to work managing bookings, logistics, vendors, and all the behind-the-scenes details to bring your event to life.

4️⃣ Execution & On-Site Support – On event day, I’m there in person, ensuring everything runs smoothly and just as planned.

5️⃣ Debrief & Next Steps – After the event, we review what worked well and any insights for future events.

Whether you need full event management or support with specific parts of your event, we’ll create a plan that fits your needs. Let’s start the conversation!

At Virtually There, we combine two decades of experience with a passion for creating memorable events.

Our personalised approach ensures that every detail, from venue selection to guest list management, is meticulously handled. We specialise in both virtual and in-person events, offering innovative solutions tailored to your needs.

Our commitment to sustainability and seamless execution sets us apart, guaranteeing a unique and unforgettable experience for your attendees.

Virtually There ensures a smooth event planning process by using a comprehensive, step-by-step approach.

I start with an in-depth consultation to understand your vision and goals. From there, I handle everything from venue research and vendor coordination to theming and guest management.

Our templates, run sheets and processes keep you updated at every stage, I am here always ready to address any challenges that arise.

With Virtually There, you can relax knowing your event is in capable hands.

Absolutely! If a full-scale conference feels overwhelming or beyond your budget, Virtually There can help you explore alternative event formats that still achieve your goals while being more manageable.

Here are some great alternatives:

✅ Workshops & Masterclasses – Host a focused, high-value session for a smaller, engaged audience.
✅ Virtual or Hybrid Events – Reduce costs and logistics by making your event online or a mix of in-person and virtual attendees.
✅ Networking & Industry Panels – Create an interactive, discussion-driven event with key speakers and audience participation.
✅ Roundtables or Think Tanks – Gather industry experts and key stakeholders for intimate, solution-driven conversations.
✅ Mini-Summits – A condensed version of a conference, featuring fewer speakers but high-impact content.

We’ll help you find the right format that fits your budget, audience, and business goals while keeping your event engaging and professional. Let’s chat!